Event Terms and Conditions

AMCA UIC Conference 2026 TERMS & CONDITIONS OF PARTICIPATION

The following terms & conditions apply to all tickets, ticket types and ticket holders

  1. Tickets are required for all sessions and will be checked by security and/or event staff
  2. AMCA, their nominated Event Managers and RICC reserve the right to disallow entry without appropriate ticket(s)
  3. Name badges will be in individuals’ access pack and checked at the doors
  4. Prices listed are exclusive of GST
  5. Early bird discount for non-AMCA members (pay in full by 31 October 2025) – 15%
  6. AMCA member discount (pay in full by 31 January 2026) – 20%
  7. No Sponsorships or Exhibition booths will be sold after 31 January 2026
  8. Any outstanding invoices are to be paid in full with 14 days of issue.  Failure to do so will result in your invoice being cancelled and your ticket, exhibit or sponsorship being released
  9. All conference catering is included for paying attendees and will be served in the trade exhibition area
  10. Guest presentations are agreed at the discretion of the Conference Secretariat
  11. The program is subject to change at anytime without notice
  12. Sponsorship/Booth/Ticket cancellations must be in writing. Once Sponsorships/Exhibitor Booths have been allocated and paid for, a refund will only be provided if the Sponsorship/Exhibitor Booth is re-sold. A cancellation fee of 20% will apply to all cancellations to recover administration costs. No cancellation/refund will be provided within 30 days of the Conference start date. No ticket refunds will be provided within 7 days of the Conference start date.

Exhibitor and Sponsor Terms and Conditions

  1. Full payment is required within 14 days of receipt of a tax invoice to secure your Sponsorship, Advertising and Exhibitor requirements, including your Booth Allocation. If payment is not made within that time, it will no longer been secured.
  2. Full payment of all invoices, including your representative/s’ registration and related fees, must be received prior to commencement of the Event to permit entry to the Event.
  3. All Sponsor and Exhibitor package prices quoted exclude GST.
  4. The Organising Committee reserves the right to refuse an application, at its sole discretion.
  5. The Organiser will endeavour to meet your Sponsorship, Advertising and Exhibitor selection/s and will contact you within 24 hours or the next business day to discuss alternatives if your selection/s cannot be met.
  6. Sponsorship/Booth/Ticket cancellations must be in writing. Once Sponsorships/Exhibitor Booths have been allocated and paid for, a refund will only be provided if the Sponsorship/Exhibitor Booth is re-sold. A cancellation fee of 20% will apply to all cancellations to recover administration costs. No cancellation/refund will be provided within 30 days of the Conference start date. No ticket refunds will be provided within 7 days of the Conference start date.
  7. Sponsors and Exhibitors agree to abide by such conditions as laid down by the Organising Committee and agree not to violate any of the lease conditions of the Conference venue.
  8. If the Sponsor/Exhibitor fails to comply with any of the rules and regulations laid down, or any requirements stipulated, the Organiser has the right to reassign the space and the Sponsor/Exhibitor will forfeit all monies paid.
  9. Acknowledgement of Sponsors in the EventsAir App is dependent upon the date of the Sponsor’s booking, provision of the Sponsor’s logo and details, and the tiering applying to that particular Sponsorship package.
  10. The Organiser reserves the right to redesign the floor plan and to relocate exhibition booths if required through changes to exhibition times, venue alterations or other factors.
  11. It is the Sponsor’s/Exhibitor’s responsibility to provide the Organiser with the names and contact details of their key contacts, and that they are kept up to date. Failure to do so may result in missed communications.
  12. Exhibitors must have third-party liability insurance cover. A Certificate of Currency is to be provided on request. I agree to terms and conditions.
  13. Exhibitors must not erect any signs, displays or obstructions which may intrude into any adjoining Exhibitor space or may affect the safety of the venue.
  14. Exhibitors must not in any way damage the walls, floors, ceilings or any other part of the exhibition area or conference venue. Exhibitors will be liable for all costs associated with any damage to the venue that they are responsible for.
  15. Exhibitors must remove all rubbish from their allocated space at the conclusion of the Conference.
  16. The Organiser accepts no responsibility whatsoever for any actions, suits, proceedings, claims, demands, costs and expenses which may arise from the supply of samples or other material by participating Sponsors/Exhibitors to any person.
  17. The Organiser will take all precautions it considers necessary for the protection and security of exhibited articles but will not be responsible for the safety, loss, damage or compensation of any exhibit or other property under any circumstances whatsoever.
  18. Participants must not on-sell Sponsorship opportunities, sub-let or ‘share’ exhibition spaces or display products or programs that have not been officially endorsed by their company.
  19. The Organiser may shorten or lengthen the duration of the exhibition and alter the hours during which the exhibition is open.
  20. Where speaking opportunities are noted as a Sponsor entitlement, the organiser will have the final say on content suitability and time allocation. The Organiser has the discretion to decline any content that is deemed unsuitable for the Conference and/or not in keeping with the theme of the Conference.
  21. Sponsors and Exhibitors agree to abide by all Australian laws relating to advertising of medicinal cannabis products or services.
  22. Sponsors with Sponsorship Packages of $20,000 or more will receive a discount code providing for a 25% discount (off full price ticket prices for all package types) for additional ticket purchases. Ticket limits apply and are limited to one ticket type. The Sponsor is required to specify one ticket type only. The Discount Code will be provided once payment for the Sponsorship Package has been made.
  23. Unforeseen Circumstances/Force Majeure – If any act of terrorism, civil disturbance, industrial action, epidemic, natural disaster or event beyond the Organiser’s control prevents us from carrying out our obligations, we will not be liable for non-performance or refund, however, the Organiser will work with all Sponsors/Exhibitors to achieve a fair and adequate outcome.